Compliance and Ethics
Outside Employment
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BACKGROUND
Members of the faculty and staff are permitted to engage in outside employment and consulting under certain conditions. Permissible circumstances relating to outside employment and consulting are contained in IHL and University policies.
SPECIFIC POLICIES
Pursuant to IHL Policy 801.08 OUTSIDE EMPLOYMENT, members of the faculty and staff are permitted to engage in outside employment,
provided permission is first obtained from the President and, provided further, that
the President grants permission to engage in outside employment only after having
first determined that such employment will not interfere in any manner with the institutional
duties of the individual requesting such permission. In addition, the policy prohibits
University staff and faculty from engaging in a business or profession that would
in any manner compete with a similar business or profession over which he or she would
have direct supervision, inspection, or purchasing authority within the University
or agency, such being a conflict of interest.
The University Faculty Handbook Policy 3.14 EXTERNAL EMPLOYMENT POLICY references the policy of the Board of Trustees and confirms that academic staff members
may engage in employment outside the University after first obtaining the permission
of the University President who must ascertain that the employment will not interfere
with the University duties of the person requesting permission.
Retrieval No. 1007 of the University鈥檚 Employee Handbook also addresses the issue of outside employment. For employees who wish to engage
in outside employment, the policy requires employees to notify the Department of Human
Resources and request an 鈥淎pplication for Permission to Engage in Outside Employment
or Practice of Profession鈥�.
The policy requires the approval of the President and prohibits faculty members from engaging in a business or profession which would result in a conflict of interest as described in the policy. A copy of the completed form is filed and maintained by the Department of Human Resources (see button below).
Outside Consulting by Staff Employees -Retrieval No. 1007 of the University鈥檚 Employee Handbook also addresses the issue of outside consulting
by staff employees. Pursuant to the policy, staff members who engage in consulting
activities and who are paid a fee from an outside agency will be required to file
the following form:
Application for Permission to Engage in Outside Employment or Practice of Profession.*
*You must be logged in using 草榴社区 credentials to access the form from the forms page link.
Timeframe for Submitting the Outside Employment Permission Form
The application must be filed and approved prior to participating in the activity.
OUTSIDE EMPLOYMENT RELATED ABSENCES
All absences from work, during normal working hours, as a result of consulting, will be charged to the 12-month employee鈥檚 personal (vacation) leave.
Employees who do not have sufficient accrued personal leave to cover the absence will be required to report as leave-of-absence without pay for the period of time used in consulting.
Staff Employees Teaching Classes-Retrieval No. 1007 of the University鈥檚 Employee Handbook also addresses the issue of staff employees teaching classes. The policy provides that staff employees who teach classes during their normal working hours and who receive additional compensation above their normal salary are required to charge such time to personal (vacation) leave. The policy places the responsibility upon the director to ensure the employee complies with this policy. In the event that the employee does not have sufficient accrued leave to cover the teaching time, the employee must report the time taken as leave without pay.